Barton Certifying Officials (SCO) needs assistance to ensure the most accurate and timely information is sent to the Dept. of Veterans Affairs-on the students behalf. The following student responsibilities are required of each VA student using benefits for courses taken at Barton.
Benefit Decision: It is the responsibility of the student to decide on which benefit is most appropriate for him/her based on individual circumstances. Our SCO's cannot make the decision for the student. Please visit the VA website for assistance.
Certificate of Eligibility: Students must submit a copy of the Certificate of Eligibility to their VA School Certifying Official to be certified for courses. Effective January 2016, students will be required to submit an updated Certificate of Eligibility each semester for courses to be certified with the VA.
Approved Courses: Students must enroll for courses that are required for the elected degree program. The Dept. of Veterans Affairs only pays benefits for courses that are needed for the degree program, and that have not been previously or successfully completed.
*Remedial/Developmental Classes cannot be certified to the VA if taking 100% on-line. (remedial/developmental courses consist of MATH 1809, MATH 1821)
Federal Financial Aid: If you are using federal aid or have used it previously, please make sure you contact the Financial Aid office for any questions or concerns. Please note that the rate of pursuit may be different for financial aid and VA. For example, 6 hours may be considered full-time for VA purposes, but may only be considered part-time for federal financial aid. It is the student’s responsibility to inform the SCO if they are using financial aid.
Change in Degree: In order to change a degree program, please complete the 22-1995 application and submit a copy of the confirmation page to your assigned certifying official. A degree program cannot be changed without a copy.
Enrollment Changes: Federal law requires students to report any change of enrollment status that might affect their education benefits. It is the students responsibility to notify their assigned certifying official of any change in status-immediately! This includes adding/changing or withdrawing from a course. Changes should be reported promptly to avoid delay in payments or possible over payments.
Submission of Transcripts: At the time of application to Barton, all unofficial transcripts from previously attended colleges and universities, must be submitted. Students have within the first 6 weeks of application to submit official transcripts from previously attended colleges & universities to Barton. Official high school or GED transcripts are required at the time you apply for graduation.
*Students using federal financial aid have different transcript requirements. Please visit the Barton Financial Aid webpage for more information.
Students using CH 31 Vocational Rehabilitation benefits are required to submit a Barton unofficial transcript to his/her VA counselor at the end of each semester. Unofficial transcripts are available through your PAWS account.
Mailing address for Fort Riley & Fort Leavenworth:
Barton Community College
PO Box 2463
Fort Riley, KS 66441
Mailing address for Great Bend:
Barton Community College
Office of Enrollment Services
245 NE 30 Rd
Great Bend, KS 67530
VA Payments: Questions concerning VA payments must be addressed with the Dept. of Veterans Affairs. SCO's cannot access payment information, as they are school representatives and not employees of the Dept. of Veterans Affairs. Please visit your eBenefits account for assistance.
Record Changes: It the students responsibility to submit a change of address in their PAWS account and to also notify the assigned certifying official. All correspondence from Barton is mailed to the address listed in the students PAWS account.
Visiting Students: Students visiting Barton to take classes to transfer back to their home school are required to submit the following documentation:
Parent school letter are required for all visiting students and is the responsibility of the student to obtain. Visiting students need to ensure the courses selected will transfer from Barton to the home school upon completion-prior to the start of the session.
Students using Post 9/11 benefits must submit a copy of the certificate of eligibility; otherwise a payment of 25% will be due prior to the start of the session. Students using other VA chapters (30, 35 & 1606) will be required to pay 25% down.
Students must also following the prerequisite requirements for courses offered at Barton. Submission of an unofficial transcript to Barton is required for clearance of prerequisite.
Enrollment Certification Request Form: Every student wishing to use their benefits to pay for classes are required to submit the Enrollment Certification Request form each time. No Exceptions!
Part Time vs. Full Time Status: The Dept. of Veteran Affairs determines the rate of pursuit by the number of credits and days/weeks of the semester/session/term/cycle. Students can typically be considered a full-time VA student based on this criteria (can change without notice):
Six, eight or nine week session= six credits hours to be full time
*Students taking only on-line courses will receive 1/2 of the national BAH rate at the E-5 level.
*Students must take at least one on-campus course during the same time frame as the on-line course to receive the BAH rate for that area in which you are assigned to a school certifying official (SCO).
17 week on-line session= 12 credit hours to be full time
Great Bend Students - 17 week on-campus courses= 12 credit hours to be full time
Disclaimer: Information can change without notice. For further questions, contact your assigned certifying official. See contact certifying official for assignment.